The 2017 Governors Ball is fast approaching. Here are a few of the essential details.

When: Saturday March 4, 2017 from 6 PM to 11:15 PM

Where: Westin Hotel

Theme: Moonshine and Magnolias

Dress: Black tie optional

***What can you do?

1. Get stores/organizations to donate high quality Gifts that can be auctioned off to raise money for the Dunwoody Rotary Charitable Fund,

2. Invite your friends that are:

a. willing to donate money to the Dunwoody Rotary Charitable Fund

b. but who also like to party

3. Plan on attending with your spouse (You have already purchased 2 tickets with your Club dues)

4. If you own a small to medium sized business, consider purchasing a sponsorship

a. Can invite 4 of your best customers with their spouses, treat them to a great party, and make a substantial contribution to the Dunwoody Rotary Charitable Foundation, all of which should be a tax deductable business expense related to entertaining your key customers. Contact Hoshi Daruwalla (bhdaruwalla@hotmail.com) for further details.

5. We are asking each Club member to volunteer at least 4 hours of their time as we prepare for the Ball. Toward that end, on Sunday (12/04/2016) at ~8:15 PM, you were each sent an email with a link that will take you to the Club Runner website where you can sign up for one of the following Tasks:

Group	Task	Maximum volunteers
1 Invitations	Design, print, & distribute Invitations	4
	Track tables and RSVPs	2
2 Gifts	Recruit silent auction gifts (i.e. call members)	6
	Check in Gifts and/or take to storage area	2
	Find and secure live auction items	6
3 Entertainment	Menu selection Committee	6
	Secure Entertainment	2
4 Operations	Decorating on day of the ball	30
	Tear down post Ball (03/5/17 8AM to noon)	4
	Move Gifts morning of Ball	3
	Set up Computer support morning of Ball	5
	Design floor plan for Ball	3
	Acquire/coordinate Security	2
5 Sponsors	Recruit and secure Sponsors	6
6 Marketing/promotion	Preparation of electronic catalog	3
	Communicate with Club members	2
	External marketing/communication	4
7 Will do anything	Sign me up for whatever needs to be done	30

Please sign up as soon as possible, so that the various Chairs can reach out and get you involved in our preparations. We need to mobilize the entire Club this year, as we are expanding the capacity of the Governors Ball from 250 to 400 attendees.

What does that mean? We need to invite more guests.

Also, as promised at the meeting, you were sent an email outlining the steps to print the 2017 Governors Ball Gift Donation form. Those instructions are:

Step Description

1 Go to DunwoodyRotary.org

2 At top of screen click on "Rotary Club of Dunwoody"

3 Click on "About us"

4 Click on "Club Documents"

5 Click on" External Documents"

6 Click on "Governors Ball - Auction item form"

7 Click on Print icon

8 Logout

Please start talking up the Ball with your friends, and start enticing them to attend. Watch for more articles in the coming issues of the Bulletin.

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